*The Cove Church Public Facility Request Form
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DISCLAIMER
Completion of this form does not guarantee your event. You will receive verbal/email confirmation once your event is approved. (Please note: All requests submitted in November and December will be reviewed in January.)

Additional Disclaimer

The Cove Church is no longer taking event or facility requests for the 2021 Calendar year. Our facilities are booked. If your request is concerning an event in 2022, you may still complete this form. However, we will not be reviewing any requests until January 10, 2022. Completion of this form does not guarantee your event. You will receive a verbal or email confirmation once your event is approved. Please do not send any monies to The Cove Church prior to your event approval confirmation. Thank you.

YOUR INFORMATION

Group or Company Name
Requestor
 Today's date
Today
Are you a 501(c)3
Phone
Email
Address/City/State/Zip

EVENT INFORMATION

Event Description
Number of people expected at event
Event Date
If multiple dates, please specify
Event start time
Event end time
Set up date
Set up time before your event
Additional time for tear down and cleaning after your event
Cleaning fee may range between $250-$400 depending on the size of the group and event space used, if you choose not to clean yourself. Other additional charges may be assessed after the event.

FACILITY REQUESTED

Which Campus do you want to book?

Rooms/Areas requested at the Mooresville Campus:
Parking Lot additional details (# of cars expected, how you plan to use the parking lot, etc.)
6' Round Tables - Quantity (20 available)
'8 Rectangle Tables - Quantity (4 available)
6' Rectangle Tables - Quantity (4 available)
4' Rectangle Tables - Quantity (2 available)
Blue Auditorium Chairs - Quantity (1,000 available - for use in Auditorium 1 only)
Black Folding Chairs - Quantity (500 available)
HOSPITALITY AREA:  Do you expect to use the Hospitality Areas?
(Note: There are no facilities for cooking available.) If using the Hospitality Area,
please describe how it will be used.
Other Equipment Needs
Additional Equipment being Brought by Requestor
How do you plan to utilize the stage area in the auditoriums?
(Note: Current set on stage may not be altered depending on request.)
Do you wish to use The Cove's production equipment?
(Note: This includes sound system, microphones, lighting, etc. If requesting Auditorium 1, most of these services are needed.)

MVL PRODUCTION SERVICES

*Production requires specially trained individuals. There is a $35 per hour charge with a four hour minimum. If speciality production needs are required (picture slideshows, words on the side screens, etc.), a quote will be provided to you after a meeting to understand your specific needs.

Statesville Campus Room Selection

Please explain how you plan to use the Parking Lot.
Black Folding Chairs - Quantity (125 available)
8 ft. Rectangle Folding Table (8 available)
6 ft. Round Tables (10 available)
HOSPITALITY AREA: Do you expect to use the Hospitality Areas? (Note: There are no facilities for cooking available.) If using the Hospitality Area, please describe how it will be used.
 
Other equipment needs.
Additional Equipment being Brought by Requestor
How do you plan to utilize the stage areas in the auditoriums?
(Note: Current set on s
Do you wish to use our production equipment at the SVL Campus?
(Note: This includes

SVL CAMPUS PRODUCTION SERVICES

*Production requires specially trained individuals. There is a $35 per hour charge with a four hour minimum. If speciality production needs are required (picture slideshows, words on the side screens, etc.), a quote will be provided to you after a meeting to understand your specific needs.

OTHER LABOR COSTS

Any request of Cove Church Production/Technical Teams or Cove Church Staff to support your event will require each person individually to be paid by my group/company for their service immediately following the event. I understand these people are not being paid by The Cove Church to serve my organization on their day(s) off.

CERTIFICATE OF INSURANCE

Requestor must provide a copy of their group's Certificate of Insurance with each Facility Request form. Your event will not be scheduled until we receive your Certificate of Insurance. Please email to FacilityRequest@covechurch.org.

CHURCH DONATION

Name of Responsible Person for the space usage:
I agree to the following:

• All used space and furnishings of The Cove Church will be left ready to use for the next church event.
• All accessories and set-up in preparations of my event is my responsibility to find a resource outside The Cove Church, i.e., tables, linens, centerpieces, catering, beverages, coffee, water and the like.
• Coordinate and be present for Rental Services delivery and pickup of their materials borrowed/rented or leased for the event.
• Responsible for cleaning the used space, vacuuming, mopping spills or foot traffic where needed, bathrooms checked for trash, all trash removed to the outside dumpsters.
• Payment of the Cleaning Fee ranging between $250-400 dependent upon the size of the group and event space used. Price to be set by the Cove Director of Facilities.
• Media coverage, including but not limited to Television, Radio, Newspaper, Magazine, Internet, Pod Cast, of any event must be pre-approved by a Cove Church Executive and/or Senior Pastor(s).
• I am an authorized and responsible representative of the requesting Group/Company for payments and fulfillment of this agreement.
NOTE: Director of Facilities will invoice the Group/Company for additional cleaning or damage to facility or property discovered after the initial deposit/payment for the event.

FACILITY POLICIES

The Requestor and/or Group/Company is financially responsible for any damage to chairs, tables, equipment, or structure of the facility including outside areas. 

The Requestor is responsible for the delivery and pick up of any item borrowed/rented or leased for the event. 

The Hospitality Area is not for preparing food to sell. Items stored in the Hospitality Area including food products, coffee, water, perishable items, paper products are property of The Cove and intended for use for Cove events only. 

The Hospitality Area and the Janitor Closet contain cleaning fluids, vacuums, brooms mops, etc. which are intended for use by the Requestor and his/her designated helpers. 

A police officer may be required at an activity when deemed necessary by the Director of Facilities. Any monetary compensation required is the sole responsibility of the Requestor. 

The Cove reserves the right to cancel any activity in case of extreme necessity; has the final authority in scheduling decisions, including the right to deny use of any facility when such use is not in The Cove's best interest. 

The Cove is not responsible for any damaged, lost or stolen property, or personal issues that occur during the event anywhere on our property. 

The following are strictly prohibited:

1. Confetti, glitter, birdseed, rice
2. Tobacco products in any form
3. Illegal drugs, gambling, vulgar language or solicitation
4. Weapons, except those carried by Police officers or approved by the Director of Facilities.
5. Games of chance, except for games that award prizes when there is no charge for participation
6. No use of facility for personal gain or moneymaking projects
7. All candlewicks must be enclosed
8. No nails, hooks, tacks, or screws into any part of the facility
9. No decorations of any kind shall be attached to walls, floors, ceilings, doors, doorframes
10. No food or drink in the Production Office, in the Sound area, or on stage
11. No Alcohol products of any form
The following require the approval of the Director of Facilities:

1. Charge for admission and selling of tickets, subscriptions, or collections
2. Dances and Bands
3. Selling or offering merchandise
4. Animals (except service animals)
5. Overnight leaving of items
6. All activities must cease by 10 pm (later by approval only)
7. Serving food in any area

 The Cove's Approval

***This section to be completed by The Cove Church Facility Director.***

Room Charge* $ ______________________________

Production Charges* $ ______________________________

Cleaning Charges* $ ______________________________

Total Cove Facility Charges* $ ______________________________

PAYMENT DUE 48 HOURS BEFORE EVENT (Additional charges may be assessed after the event.)

Please make your check payable to THE COVE CHURCH. Mailing address: THE COVE CHURCH, 197 LANGTREE RD, MOORESVILLE, NC 28117. Please reference your event's name in the note field of your check.

Approved by:

__________________________________________________________________________________
Date Approved:

_________ / __________ / __________

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